Preparing to Go
Participant Requirements - Required Materials
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Most program materials are submitted electronically through the online application system. Hard copy materials must be dropped off at BOSP, Sweet Hall, Ground Floor (open M-F, 8am-5pm)
Summary of all the required materials for each quarter-length, Seminar and Consortium program:
The chart below gives a brief snapshot of program requirements for all quarter-length programs.
| Program Location | Passport Scan | Passport Photo Scan | Passport Photo | ISIC | Online Orientation Form | Other |
|---|---|---|---|---|---|---|
| Australia | X | X | X | X |
||
| Beijing | X | X | 5 | X |
PKU Application Form, Visa Application Form | |
| Berlin | X | X | X | X |
Krupp Internship Materials |
|
| Cape Town | X | X | X |
|||
| Florence | X | X | X |
|||
| Kyoto | X | X | 6 | X |
COE Application Form, Visa Application Form | |
| Madrid | X | X | 3 | X |
||
| Moscow | X |
Important - Please click here for guidelines for Moscow photos. |
X |
Invitation Questionnaire, Russian Visa Materials, High School Diploma. Official Transcript | ||
| Oxford | X | X | 4 | X |
||
| Paris | X | X | X |
Civil Liability Insurance Form | ||
| Santiago | X | X | X |
Passport Scan
A passport is a travel document that functions as an official form of identification and allows the bearer to enter and leave most foreign countries. Every BOSP participant must have a signed passport that is valid for at least six months (sometimes longer)beyond the scheduled return date from the overseas program.
Please scan the passport information page that includes the page with your biometric information and signature. For non-US citizens with passports that have the biometric data on one page and signature on another, please copy them so that both appear on one page.
Upload the scanned passport information page to the online application system. If you did this when you accepted your spot in the program, you’ve fulfilled this requirement. If you did not, you need to upload it to your profile. Go to http://www.stanfordoverseas.com, login, go to the Profile link on the left-hand navigation bar and scroll to the bottom of your profile. Upload a jpg file.
Passport Photos
In addition to your passport, some programs require you to turn in hard copy passport photographs before you go abroad for purposes including visa applications, picture boards, ID cards, host families, etc.
How many? Varies by program
Quality and size? These must be official passport photos. See photo composition guidelines on your program’s required materials list.
Where to purchase photos?
On campus - Bechtel International Center
Off campus - Keeble & Shuchat Photography, 290 California Ave, Palo Alto, CA
Digital Passport-style Photo
Scan one passport photo and upload it to your profile (see instructions above to navigate to your profile). The digital image must be a jpg file.
OR
Please use the following Passport Photo Requirements to take this photo yourself, and upload that digital photo: http://travel.state.gov/passport/pptphotoreq/pptphotoreq_5333.html
Once on the previous webpage, scroll down to "Want to Take the Photo Yourself?"and click on "Start Photo Tool" to use the Dept. of State's Photo Tool.
PLEASE DO NOT CROP THE PHOTO PRINTED IN YOUR PASSPORT TO USE AS YOUR DIGITAL PHOTO. THIS WOULD PRODUCE AND UN-USABLE PHOTO WITH WATERMARKS COVERING YOUR FACE.
Online Orientation Form
This form collects information concerning contact info, housing and preliminary course interests.