FORMS AND APPLICATONS

Proposal Application Packets

Many sponsors provide proposal application packets with detailed instructions on submission. It is critical to follow the proposal instructions exactly, as a proposal application can be rejected by the sponsor simply because the application was not completed properly. Don’t assume anything! Contact OSR or your school based management team for assistance when completing a proposal.

University Forms

Proposal Development and Routing Form (PDRF) The PDRF is the form Stanford uses to collect the information it needs to submit a sponsored project proposal. It is an internal routing form used to document the necessary approvals of the proposal.

PTA Set-up Forms

Office of Sponsored Research (OSR) General Forms .

OSR Form 54 – SPIDERS Authorization Form - for information on setting up your Spires session, check this website.

• School of Medicine: For SPIDERS access, use the form and instructions on the RMG website: https://med.stanford.edu/rmg/SPIDERS%20access.html

OSR Form 43 – OSR Closeout Checklist

• Form for Federal Awards
• Form for Non-Federal Awards

OSR Form 49 - SU Request for No Cost Extension

Office of Sponsored Research (OSR) Subaward Forms and Checklists

When the a subaward is issued and accepted, the Institutional Representative sends the Stanford Notice of Award to the PI. The department will then prepare an online requisition in iProcurement to initiate the subaward. Please see the Creating a Standard Subaward Requisition job aid for details on how to set up this requisition.

• OSR Form 31 - Subaward Checklist
  • OSR Form 31CT - Subaward Document Checklist/Clinical Trials - Use this for subawards on Clinical Trial
• OSR Form 33 updated 8/2012 - Subrecipient Commitment Form
  This form should be submitted by all subrecipients during their proposal process to Stanford. It provides a checklist of documents and certifications required by sponsors, as well as an area for the authorized official to sign.
  • OSR Form 33CT updated 4/2009 - Subrecipient Commitment Form/Clinical Trials - Use this for subawards on Clinical Trials
  • OSR Form 33 COI: This Conflict of Interst form must be completed by all subrecipients of PHS sponsored awards.
• OSR Form 34 - Sample Invoice
• OSR Form 45 - Sole Source Justification and Cost/Price Analysis required for Subawards Under Federal and State Contracts To be completed by Stanford Principal Investigator
  In addition to OSR Form 45, the PI must send potential subrecipients on Federal and State Contracts one of the following:
  
  • OSR Form 45 A - Explanation of Cost/Price Required for Subawards under Federal and State Contracts
    To be completed by U.S. University or Non-Profit Subrecipients
  • OSR Form 45 B - Explanation of Cost/Price Required for Subawards under Federal and State Contracts
    To be completed by Commercial or International Subrecipients
• OSR Form 47 updated 8/2012 -Audit Letter sent to Subricipeints, Audit Certification and Financial Status Questionnaire
• OSR Form 51 - Subaward Processing Guide
  This is a step-by-step guide outlining all the major steps in the subaward process, and responsible party for each. It is recommended you keep this posted in a visible area to refer to frequently as you work on subawards.

Other Forms

Property Management Office (PMO) Forms The Property Management Office has all forms you may need, such as Off Campus Equipment Forms, Loan Forms, DD 1149 (government requisition and shipping document) available in excel format. Contact your Property Service Representative (PSR) for assistance.

Research Management Group (RMG) Forms Page: The Research Management Group has a collection of NIH and Stanford forms on their website. These are in various formats, and instructions for use are with the forms.