Exhibitor Information

Vendor Information

Vendors of synchrotron radiation (SR) products and services are invited to participate in the SSRL and LCLS Annual Users' Meeting & Workshops, which will be held at SLAC in Menlo Park, California from October 18-20, 2010. This annual meeting, which traditionally involves ~300 participants, provides a valuable opportunity for staff, users, vendors and other colleagues from the scientific and light source community to interact and discuss the latest science and technology. Exhibits will be set up in the lobby area of the SLAC Panofsky Auditorium. Additional exhibits may be set up outside in an adjacent tent where the poster session and reception will be held.

Details

Fees	Exhibit fee is $1,000. Please complete the Exhibitor Application form.
Availability	Exhibit space is limited and is assigned on a first come/first served basis.
Badges	Each exhibiting company will be allotted badges for two exhibitors. Exhibitor badges should be worn throughout the meeting, and exhibitor badges confer the same privileges as regular meeting attendees, including admission to all sessions and receptions. Additional persons accompanying the exhibit must register separately as regular meeting participants.
Receptions	Exhibitors are invited and encouraged to participate in the Poster session, reception, and dinner in the tent on Monday, October 18 from 5:00 pm to 8:00 pm.
Accommodations	If you will be traveling from out of town, we encourage you to make reservations at the Stanford Guest House (reference the SSRL/LCLS Users’ Conference group block)..
Space	Each vendor will be assigned an exhibit space which consists of a draped table (60" x 30") and two chairs. All exhibit material MUST FIT within this space. Please provide a description of all exhibit materials including dimensions and weight estimates of tabletop exhibits. Electrical connections are limited, so please request this in advance to determine if arrangements can be made; include watt/amps needed and description of equipment or lights needing electricity. If electricity is pre-arranged, please bring any extension cords, power strips, and cables that you may need. Late requests for electricity will NOT be accommodated.
Set-Up	Exhibit move-in times are Monday, October 18 7:30-10:30 am. Exhibits officially open on Monday morning, so exhibitors are encouraged to set up as early as possible.
Tear-Down	Exhibits can be removed on Tuesday, October 19 after 3:30 pm or anytime on Wednesday, October 20 (earlier tear-down arrangements can also be made).
Accessibility	There are several parking areas close to the meeting and exhibit locations.
Shipping	Exhibits can be shipped in advance and stored for up to 5 days prior to the meeting at no additional charge. If you need assistance with delivery or shipping arrangements, please contact Cathy Knotts, 650-926-3191. Please send all advance shipments to: SSRL Annual Users' Meeting, c/o Cathy Knotts, SLAC/SSRL MS 99, 2575 Sand Hill Road, Menlo Park, CA 94025.
Insurance	Neither meeting organizers, management, contractors, nor facility staff assume responsibility for any merchandise or display material which may become lost, stolen or damaged, under any circumstances. Exhibitors must carry their own insurance.