Undergraduate Forms

Undergraduate petitions related to academic standing and policies are administered by the Office of the Vice Provost for Undergraduate Education (VPUE) [1], Sweet Hall, 1st floor. For procedures and petitions, see the VPUE petitions page [2].

Transfer Credit

Request for Transfer Credit Evaluation Form  [10]
Use this form if you require pre-approval for future transfer credit or if you want to petition to transfer course work already completed.

Request for Non-Stanford Study Abroad Transfer Credit Evaluation [11]        Use this form to request pre-approval or evaluation of non-Stanford study abroad credit completed after enrolling at Stanford.

Enrollment

Leave of Absence Form (undergraduate)  [12]
A leave of absence is required for any term of the Academic Year (Summer terms excluded) for which a student does not wish to enroll in classes. For students with multiple degree programs or majors, note that leaves of absence are only granted for all programs and majors. Leaves are not be granted for more than one year at a time. A leave of absence from your program may not exceed a cumulative total of two years. For more information on leaves, see the Stanford Bulletin [13], or the Leave of Absence Information Sheet for Undergraduates [14].

Permit to Attend for Services Only (PSO)  [15]
Undergraduates in their terminal quarter who are completing an honors thesis or clearing incompletes and require registered student status may petition, on a one-time basis, for Permit to Attend for Services Only (PSO) registration status.

13th-Quarter Petition  [16]
Undergraduates who have completed at least 12 quarters of full-time tuition may petition to register at a reduced tuition (minimum 8 units) for their final undergraduate quarter at Stanford.

Graduation Quarter Petition  [17]
Intended primarily for undergraduates in their terminal quarter who have completed all course work and degree requirements, and who are not using Stanford resources.

Annulment of Summer Registration [18] 
Use this form to withdraw from all of your summer courses and receive any applicable refund amounts, if eligible.

Request to Permanently Withdraw from Degree Program  [19]
Use this form to permanently withdraw from your requested degree program on the date indicated. You are acknowledging that should you decide to return to the indicated degree program in the future, you will have to apply for reinstatement and pay the necessary reinstatement fee(s).

Undergraduate Study and Programs

Declaration or Change of Undergraduate Major, Minor, Honors, or Degree Program  [20]
Prior to applying to graduate, declare or make changes to majors, minors, honors, and degree programs through Axess. After applying to graduate or after the application to graduate deadline, use this form.

Last Units Out of Residence  [21]
This form is for undergraduates who wish to petition to take their final 15 units out of residence to complete their degree requirements.

Major-Minor and Multiple Major Course Approval Form  [22]
Use this form to certify that plan of study meets all requirements for the major(s) and any minor(s). Requires departmental signatures and is submitted to the Office of the University Registrar.

Coterminal Forms

Procedures and Application Forms for Coterminal Students [23]
This packet reflect changes made to the coterminal degree program adopted by the Faculty Senate in November 2003. The Coterminal Degree Program permits Stanford undergraduates to study for a bachelor's and a master's degree simultaneously, in the same or different departments.

Coterminal Course Approval Form [24]
Coterm students can use this form to request that courses be transferred from one career to the other.

Graduate Student Forms

Included on this page are forms for Admissions and Reinstatement, Graduate Study Programs, Enrollment and Tuition, Candidacy, Dissertations, and Oral Examinations.

Admissions and Reinstatement

International students seeking forms for I-20, DS-2019, or SEVIS Transfer-in purposes should consult the Graduate Admissions International Forms [25] site.

Application for Reinstatement in Graduate Study  [26]
If you are an admitted graduate student who has not maintained continuous registration (or been on an approved leave of absence), you must apply for reinstatement. After completing this form, submit it to your department for approval and then submit it to the Graduate Admissions Office with the appropriate fee.

Statement of Purpose  [27]

Graduate Study and Programs

Program Proposal for a Master's Degree  [28]
Proposal form for M.A., M.F.A., M.A.T., or M.S. students.

Graduate Program Authorization Petition [29]
This form is now submitted electronically through Axess. From the Academics panel in your Student Center, select "Petitions and Forms" from the drop down menu to submit the Grad Auth electronically.

Application for Ph.D. Minor  [30]
Use this form to add a minor to an existing Ph.D. program of study.

Declaration or Change to a Field of Study [31]
Use this form if you are a graduate student who would like to declare or change a field of study (subplan) within your current department.

Request for Terminal Graduate Registration (TGR) Status  [32]
TGR allows students to register at a reduced tuition rate while working on a dissertation, thesis, or department project. If you are eligible, this form must be completed and submitted to your department for approval.

Application for Graduate Residency Credit  [33]
Use this form to transfer a maximum of 45 eligible units into your Ph.D., Ed.D., D.M.A., Ed.S., or Engineer program for graduate work done at another institution.

Joint Degree Student Checklist [34]
Students use the Joint Degree Program Student Checklist as guide to plan a joint degree program. The form is for student use, and does not need to be submitted to the University.

Enrollment and Tuition

Request for Graduate Tuition Adjustment  [35]
Submit this petition to request for one-time only tuition reduction during final quarter of degree program.

Enrollment Agreement for Students with Multiple Programs [36]
Use this agreement to determine the tuition amount assessed each quarter for students enrolled in multiple degree programs with different tuition rates.

Graduate Section Change Form  [37]
This form must be submitted by a graduate or coterminal student who wishes to change sections of a course in which they are currently enrolled after the add deadline. Before the add deadline all section changes must be made in Axess.

Petition to Change Course Enrollment (Graduate Students)  [38]
Graduate students should use this form to add course/s after the deadline, change unit total of course/s after the deadline, extend an Incomplete after the deadline, or repeat a course for a second time. Changes requested after the posted academic deadlines must demonstrate exceptional circumstances as they are an exception to Faculty Senate course enrollment policies. Before the deadlines, all enrollment changes must be made via Axess.

Petition to Withdraw from a Course (Graduate Students)  [39]
Graduate students should use this form to withdraw from a course after the deadline. Changes after the posted academic deadlines must demonstrate exceptional circumstances as they are an exception to Faculty Senate course enrollment policies. Before the withdraw deadline, all course withdraws must be made via Axess. (Undergraduates and coterminal students petition Undergraduate Advising and Research [40] to withdraw from a course after the deadline.)

Leave of Absence Form  [12]
A leave of absence is required for any term of the Academic Year (Summer terms excluded) for which a student does not wish to enroll in classes. For students with multiple degree programs or majors, note that leaves of absence are only granted for all programs and majors. Leaves are not be granted for more than one year at a time. A leave of absence from your program may not exceed a cumulative total of two years. For more information on leaves, see the Stanford Bulletin [41], or the Leave of Absence Information Sheet for Graduate Students [42].

Returning Graduate Student Request to Register  [43]
Graduate students returning early from an approved leave of absence must file this form before the beginning of the quarter in which they wish to return.

Request to Permanently Withdraw from Degree Program  [44]
Use this form to permanently withdraw from your requested degree program on the date indicated. You are acknowledging that should you decide to return to the indicated degree program in the future, you will have to apply for reinstatement and pay the necessary reinstatement fee(s).

Annulment of Summer Registration  [18]
Use this form to withdraw from all of your summer courses and receive any applicable refund amounts, if eligible.

Graduation Quarter Petition  [45]
Intended primarily for graduate students who have completed all course work, degree requirements, and residency requirements.

Application for Exchange Program at UC Berkeley or UC San Francisco  [46]
This application is only for Stanford graduate students who wish to enroll in University of California, Berkeley (UC Berkeley) or University of California, San Francisco (UCSF) courses.

Application for Exchange Program at Stanford for UC Berkeley or UC San Francisco  [47]
This application is only for UC Berkeley or UC San Francisco graduate students who wish to enroll in Stanford courses.

Candidacy

Application for Extension of Candidacy or Master's Program  [48]
If your candidacy or master's program has expired, this form should be completed and submitted to your department for approval.

Application for Candidacy for Degree of Engineer  [49]
Must be submitted by candidates for Engineer degree by the end of the second quarter in the program (fourth quarter for Honors Cooperative students).

Application for Candidacy for Doctoral Degree  [50]
Students are expected to be admitted for candidacy by the end of the second year of doctoral study. This form should be completed and submitted to your department for approval.

Dissertations

See the Registrar's Dissertation and Thesis Submission [51] page for more information on dissertation submission.

Doctoral Dissertation Reading Committee Form  [52]
Submitted by the student to initiate the department appointment of a Doctoral Dissertation Reading Committee.

Petition for Non-Academic Council Doctoral Committee Members  [53]
This petition is to be submitted to the department to request approval for doctoral dissertation reading committee and/or University oral examination committee members who are not members of the Stanford Academic Council.

Change of Adviser or Reading Committee Member  [54]
If changes are made in your reading committee, this form must be submitted to your department and approved by the chair.

Doctoral Dissertation Agreement Form  [55]
This form authorizes online publication of your doctoral dissertation and the separate abstract through ProQuest. This form is only for doctoral students who choose to submit their dissertation via the paper process.

Oral Examinations

University Oral Examination Form  [56]
Once the examiners, date, and time for your oral examination have been established, this form must be submitted to your department for approval two weeks prior to the proposed date of your examination.

Graduation and Commencement Forms

Diploma Distribution Form  [57]
Only use this form if you are submitting a Late Application to Graduate. Students who applied to graduate on time must change their diploma distribution through Axess.

Diploma Name  [58]
Complete this form if you have special accents or special characters that you want to appear on your diploma name.

Late Application to Graduate for Advanced Degree  [59]
Apply to graduate late through Axess until the late application for degree conferral deadline. There is a $50 fee for applying to graduate after the deadline.

Late Application to Graduate for Bachelor's Degree  [60]
Apply to graduate late through Axess until the late application for degree conferral deadline. There is a $50 fee for applying to graduate after the deadline.

Walkthrough Form  [61]
Use this form to petition your department or school to allow you to walkthrough a Spring Commencement Ceremony without graduating Spring Quarter.

Withdrawal of Application to Graduate  [62]
Use this form to withdraw your application to graduate until the late application for degree conferral deadline.

Alumni Forms

Degree Certification Request Form [63]
Alumni should complete this form to request an Official Degree Certification. See the Certifications and Verifications [64] pages for further instructions.

Replacement Diploma Form [65]
If a diploma has been damaged, destroyed, or permanently lost, use this form to order a replacement diploma.

Alumni Transcript Request Form [66]
This form is for Alumni who graduated more than 5 years ago, and wish to request an official transcript. Alumni who graduated less than 5 years ago should make all official transcript requests via Axess.

Other Forms

Application for Auditor or Permit to Attend Status (Non-matriculated only) [67] [67]
Non-matriculated students may apply for an auditor status (for those affiliated with Stanford only; no fee) or Permit to Attend Status ($3900 in 2010-11; $4037 in 2011-12) in order to audit courses