Club Leader Resources
Welcome to the Stanford Club Leader Resources web page! This page contains nearly everything you need to know about starting or running an official Stanford alumni club or alumni-created group, holding events, maintaining membership, and accessing and using our web-based tools for club leaders.
Getting started
Any Stanford alum with drive, dedication and a wish to connect with the Stanford family may create a group based on location, current interests, or activities while at Stanford. If your group wishes to take in fees online, accept non-alumni as members, or be marked as "official" under the Stanford Alumni Association umbrella, you may wish to charter an official club. Official clubs require more paperwork than groups and can only be created by alumni association staff members. If you think you might want to start an official club, please contact a member of the Alumni Communities team.
Managing your club online
Official clubs and alumni-created groups (ACGs) have some great tools available. Designated club leaders may access most of these tools by logging in at alumni.stanford.edu, visiting the My Groups page and clicking "edit" next to their group.
Here are guides to everything you need to know about setting up events, using your membership module and emailing your club members.
Adding galleries, discussion lists, polls, and blogs (ACGs and Official Clubs) - Reporting official club membership (Official Clubs only)
- Sending emails to a club membership (Official Clubs only)
- Inviting Members (ACGs only)
Web Events Modules
You can now access your web event module via your club or group page. Go to your group homepage and click on the "manage group" link under the group actions menu to enable your event module. Step-by-step instructions can be found in the online event setup guide.
Stanford Club Leaders Handbook
How can you create the most effective email communications? How far in advance should you start planning your event? What do you need to know about club bank accounts? Check out the Club Leaders Handbook for answers to all your club-related questions.
Club Paperwork
2010-2011 Annual Financial Statement Form
2010-2011 Paperwork Checklist
2010-2011 Charter & Renewal Form 2010
2010-2011 Annual Report
2010-2011 Calendar of Events
2010-2011 Officer & Board List
2010-2011 Bank Account Information
2010-2011 Blank W-9 Form
2010-2011 Sample W-9 Form
Club Training docs
Whether you've just started leading your club or you've been on the board for years, you might find these best practices useful in maintaining a vibrant, well-structured organization.
Choosing an Effective Membership Model
Guiding Principles Lead to Great Decisions
The 4 R's of Volunteering
Defining an Effective Board Structure
Working With Other Clubs
Contact Us
Toll-free: (866) 543-0243
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