Department Web Site Information
Application Information Must-Haves on Your Web Site
Your web site should have the following information about the application process (wording may be different but these concepts must be there):
- How to Apply, Information, and Instructions: Go to Stanford’s Graduate Admissions web page at https://gradadmissions.stanford.edu
- Deadline: State your application
deadline and also that of application supporting documents. The example
below indicates a deadline date for submission of the application and
postmarked date for the application supporting documents.
- Example: The Application deadline for Autumn 2012-13 is: Tuesday, December 6, 2011. All supporting documents must be postmarked by the deadline in order for your application to be considered.
- Letters of Recommendation: If you allow submission of paper letters, state so specifically, include the link to the Recommendation Form, https://studentaffairs.stanford.edu/sites/default/files/registrar/files/recform03.pdf, and provide applicants with instructions (e.g., complete the top of the form, waive or do not waive the right to see the recommendation, inform the recommender to mail the completed form and letter to your department.)
- Mailing Address: List the address to which application documents (such as transcripts) must be mailed.
- Application Status
Inquiries: If you do not plan on using
the checklist functionality which will be available in the Admit Evaluation
System (supplemental tool for application online review process), you should include
information concerning how, when, or if your applicants will receive information
about the status of hard copy materials received. Note: The checklist functionality is currently
in the development phase.
Note also that Stanford's Office of the General Counsel recommends inclusion of language such as the following on your admissions webpage, so as to make explicit Stanford's practice in regard to graduate admissions: “The selection of graduate students admitted to the Department of XXXX is based on an individualized, holistic review of each application, including (but not limited to) the applicant’s academic record, the letters of recommendation, the scores on both the General GRE (Graduate Record Examination) and the GRE Subject test in XXX, the statement of purpose, personal qualities and characteristics, and past accomplishments.”
Old Application Information that Must Be Removed From Your Web Site
- Remove all references to a paper application form.
- Remove all references to payment by check for the application fee.
- Remove all references to the Guide to Graduate Admission and the Guide for New Graduate Students. All resources are now web-based.
