Hartley Conference Center

The Hartley Conference Center located in the Mitchell Building  is primarily a meeting and seminar room.

It is a single room of approx. 1100 sq ft (approx. 45 ft x 25 ft) on the ground floor. Conference room doors open onto Mitchell patio. See Hartley Floor Plan.

Eight 3 ft x 6 ft rectangular birch tables and two half-round tables with a 3 ft radius form a standard boardroom arrangement, seating up to 24 people on upholstered chairs, with 16 extra chairs around the perimeter of the room. 

If the tables are flipped and moved into the kitchen, the chairs can be arranged in theater-style rows to accommodate 60 people.

Drinks coasters are provided and must be used on the tables.

Food and drinks must be served in the Hartley kitchen.  If it is really necessary for food and drinks to be served from a table(s) in the room, then these tables must be clothed.
Separate switches in each half of the room control perimeter and overhead lights with dimmers. Air-conditioning for each half of the room is activated manually by two separate timers located near the light switches.

There is no charge for events related to the School of Earth Sciences, or for Stanford PhD thesis defenses. Other events are billed (see use instructions). The Hartley Conference Center is reserved in half-hour blocks; your reservation time must include set-up and clean-up time.

Equipment

Smart Panel, in-ceiling projection screen, overhead projector with portable projection screen, standing lectern with built-in microphone, table-top lectern, and two rolling LCS boards are available.

Telephone ports are built into the west wall of the Conference Room, but are not activated. Users wishing to use this service will have to make arrangements independently with SU Communication Services at (650)725-4357.

Internet access is available in the conference room. Both wired 10/100BaseT Ethernet (via the orange RJ-45 jacks) and the standard Stanford Wireless services are available. Computers need not be registered on the campus network to use the network ports or wireless. Stanford employees with a SUNetID can sponsor guests who only need short term access. Computers registered on the Stanford network with "roaming" enabled do not require any special configuration. For either guest or registered access, computers should be set to get their IP addresses automatically via DHCP. Please read the internet instructions carefully if you wish to use the internet connections in Hartley.

Internet Services

The School of Earth Sciences does not provide any computer equipment for use in Hartley. The School provides active wired network jacks in the wall and wireless service that covers the entire Hartley Center plus adjacent outdoor patios. You must bring your own equipment, including your own network cables. The School Network Administrator will investigate any reported problems of possible network outage in Hartley. For all other computer problems, including configuration issues, you must use your own computer support personnel.

Telephone service in Hartley is not provided or controlled in any way by the School of Earth Sciences. Contact Information Technology Services to activate telephone service in Hartley.

Connecting to the Internet from Hartley

Wired network connections in the Hartley Center are available in two Telecommunications Service Outlets (TSOs). Each TSO is a square white box about 4 inches on a side located on the west wall. One is near the north end of the room (where the podium and screen are normally used). The other is near the south (kitchen) end of the room. If the room is divided, one TSO will be in each half.

Each TSO has two white jacks that can be used for telephones, and two orange jacks for network services. The orange network jacks provide switched 10 or 100BaseT ethernet connections using "category 5" patch cables. A maximum of four devices may be directly connected to the network via the four active orange network jacks (two on each TSO). If you plan to connect more than four devices, you must supply a small switch or hub of your own to locate in the room.

The wireless network in Hartley supports both the 11 Mbit/second 802.11b and the 54 Mbit/second 802.11g standards. Wireless is a shared service; network speeds will decrease for each user as more computers connect simultaneously. This wireless service is insecure; data is not encrypted and can be easily captured by eavesdroppers. Use encrypted SSL or SSH connections from your computer to your destination for sensitive data.

Access Restrictions

Only roaming IP address assignments are provided in Hartley; no static IP addresses (including addresses assigned elsewhere in Earth Sciences) will work. Your computer must be configured to use DHCP to acquire its network parameters; this is the normal network configuration for most computers.

Campus routers will provide DHCP assignments (and thus, network connectivity) on both the wired and wireless services in Hartley to computers already registered on the Stanford network (if you are in the School of Earth Sciences, use this registration link), as long as the roaming attribute has been set in the registration. You may need to explicitly renew your DHCP lease when you bring your computer from another Stanford location (including other Earth Sciences locations) to Hartley.

Guest DHCP service (and network connectivity) will also be provided to non-Stanford computers with a wireless guest id, which must be created in advance by a Stanford faculty or staff member. As a special case, the wireless guest id also works on the wired network jacks in Hartley (but nowhere else in the School of Earth Sciences).

Both the wired and wireless network services in Hartley provide direct connection to the Internet with no filtering or firewalls. You assume all risks of hacker attacks; Stanford provides no protection for you.