Stanford Rates

Stanford uses many different rates for both sponsored and non-sponsored activities. Use these rates when proposing costs.
[ note: do not use vacation/DLS rates in proposals ]

• Facilities & Administrative (F&A) Cost Rates
• Fringe Benefit Rates
• Vacation Accrual / Disability Sick Leave Rates
• Other Rates

Facilities & Administrative Cost Rates

• FY2013 Provisional Facilities & Administrative and Fringe Benefits Rates added 9/5/12
• FAQ on FY11/12 F&A rates added 8/9/11

+ These rates are waived to the provisional FY11 F&A rates on all awards that are fixed for life at the FY11 rates. See FAQ on FY11/FY12 F&A rates for the waived rates.
* Off Campus explanation.
**The Veterinary Service Center waived the FY2011 and FY2012 animal care indirect cost rates to 81% from the 84% rate documented in the signed rate agreement.  The 81% rate is charged on all purchases of services from the Veterinary Service Center. 

Questions? Contact Thomas Wong (3-9020)

Additional Information on F&A Rates:

• The non-federal Clinical Trials rate is 28% TDC, effective 1/1/2010
  Refer to this memo for guidance in applying the rate.
• F&A and Fringe Benefits Rates Agreements is a website containing PDF files of Stanford ONR Rate Agreements.
• When submitting proposals to the California Institute for Regenerative Medicine (CIRM), contact Thomas Wong 723-9020, or Kathleen Thompson 725-0661 (School of Medicine) for the appropriate F&A; Rates.
• Historical Rate Announcements and Rate Application Memos
• How CMA develops F&A rates
• Application of the $5,000 Capitalization Threshold By Expenditure Type beginning 9/01/03 (FY04)
• VSC Cost Transfer Guidelines provides the process to transfer costs for the Animal Care expenditure types 58710 and 58720.
• Burden Expenditure Type Mapping is an excel spreadsheet identifying how expenditure types are subject to the above rates. If you have questions, please contact Jesse Charlton, RAPC.

Fringe Benefit Rates

• FY12 Fringe Benefit Rate Announcement added 1/18/2012

Note 1: This does not include the 1.75% charged against Regular Benefits Eligible employee salaries for non-government projects/accounts only.  The 1.75% contributes to the University's fund for continuation of the Tuition Grant Program for children of faculty and staff.  For further information on the TGP rate, please contact the University Budget Office.

Questions? Contact Stella Hu (5-7437) or Thomas Wong (3-9020)

Additional Information on Fringe Benefit Rates:

• F&A and Fringe Benefits Rates Agreements is a website containing PDF files of Stanford ONR Rate Agreements.
• The Graduate Student Research Assistant/Teaching Assistant fringe rate effective Sept 1, 2003, is used to pay for part of the health insurance benefit for graduate student research and teaching assistants, see an article in the Stanford Report dated April 10, 2002, or contact Ann George, DoR or Stella Hu in CMA.
• How CMA develops the Fringe rates, click on Fringe Benefits.
• The memo "Applying the Tuition Grant Program (TGP) Fringe Benefit Rate" documents the application of this rate. Information about the actual TGP is available on the Human Resources website.

Vacation Accrual / Disability Sick Leave Rates
(Include these rates in your Budget Justification but not in your Budget/Forecast)

p - Provisional Rate
Questions? Contact Stella Hu (5-7437) or Thomas Wong (3-9020)

Further information on the Vacation Accrual/Disability Sick Leave rates, including an example, training material, frequently asked questions, templates and policies, can be found at the Vacation Charges Resource Page

Other Rates

** Effective FY06 (starting September 1, 2005) Stanford University has implemented a revised infrastructure policy. More information about this policy can be found in the Stanford Administrative Guide 37.3.

• The memo "Graduate Student Fellowship Stipend Health Insurance Surcharge (GSS)" (updated 6/23/2010) documents the application of this rate. The rate became effective September 1, 2002 but was not actually charged until October 2002 because of delays in implementation. For additional information contact Dana Shelley, Budget Office.
• The Infrastructure Charge Policy was revised effective September 1, 2005. See Administrative Guide Memo 37.3 and the Guide "Implementing the Revised Infrastructure (ISC) Policy"; for more information, please contact Dana Shelley in the Budget Office.
• SIP (Stanford Infrastructure Program), contact Eliot Alfi, Capital Accounting. SIP is a charge on construction projects. (see Administrative Guide Memo 83, Capital Projects)
• Misc Receivables explains the F&A; rates that are assigned to non-sponsored receivables. updated 8/9/2011