How Education Assistance Benefits are Paid or Reimbursed

Educational Assistance Programs

Details

Contact EAP

Contact the Educational Assistance Program Office using the correct HelpSU link below:

Please refer to Guidelines for detailed Information on how benefits are paid or reimbursed.

	STAP	STRP	TGP
What Can Be Paid or Reimbursed	Training / Career Enhancement - Requests for reimbursement or to pay a training provider must be processed by your department administrator or financial manager HIP Classes (Health Improvement Program) - Your STAP funds can only be used for designated classes listed with an "S" in the HIP brochure. The STAP funds allowance will be deducted from the fee when you register for HIP classes CSP Classes (Stanford Continuing Studies Program) - Your STAP funds allowance will be deducted from the fee when you register for classes ITS Classes (Information Technology) - Your STAP funds allowance will be deducted from the fee when you register for classes	Payment of allowable expenses will be made directly to the institution prior to attendance each quarter or semester Requests for reimbursement for required books, supplies, and equipment must be submitted to the EAP office with proof of payment and proof that the item is required. Prorated for eligible employees working less than full time Unused STRP funds may not be carried over to future years Employees must provide the supervisor and the Human Resources Educational Assistance Programs office with evidence of satisfactory completion no later than four weeks after each course is completed. See Guidelines for details. When allowable costs exceed the current STRP limit, the excess cost may be partially or fully reimbursed by the employee's department. See Guidelines for details If tuition was prepaid Stanford will reimburse the staff member directly. Proof of payment will be required for this reimbursement.	Non-Taxable Payments (child is claimed as dependent on tax return) Tuition payments are made directly to the eligible institution upon receipt of invoice from the institution Taxable Payments (child is NOT claimed as dependent on tax return or employee is deceased) Upon receipt of proof of payment from the employee / student, the Program will reimburse for tuition payments toward up to four years of work required for a degree. Taxable TGP benefits for a child will not be paid over a period of more than 4 consecutive years
Maximum Amount Payable (Current Year)	$800.00 for regular staff $700.00 for employees who are covered by the SEIU Collective Bargaining Agreement Effective FY13, $100.00 of STAP funds for employees covered by the SEIU Collective Bargaining Agreement (CBA) are reallocated for the Apprenticeship Program (see CBA for more information) Reimbursement is based upon start date of course; and not the registration date.	$5,250.00 each fiscal year	Maximum of 12 quarters or 8 semesters of eligible attendance Academic Year 2011 / 2012 $10,012.50 per semester $ 6,675.00 per quarter

STAP

STRP

TGP

What Can Be Paid or Reimbursed

Training / Career Enhancement - Requests for reimbursement or to pay a training provider must be processed by your department administrator or financial manager
HIP Classes (Health Improvement Program) - Your STAP funds can only be used for designated classes listed with an "S" in the HIP brochure. The STAP funds allowance will be deducted from the fee when you register for HIP classes
CSP Classes (Stanford Continuing Studies Program) - Your STAP funds allowance will be deducted from the fee when you register for classes
ITS Classes (Information Technology) - Your STAP funds allowance will be deducted from the fee when you register for classes

Payment of allowable expenses will be made directly to the institution prior to attendance each quarter or semester
Requests for reimbursement for required books, supplies, and equipment must be submitted to the EAP office with proof of payment and proof that the item is required.
Prorated for eligible employees working less than full time
Unused STRP funds may not be carried over to future years
Employees must provide the supervisor and the Human Resources Educational Assistance Programs office with evidence of satisfactory completion no later than four weeks after each course is completed. See Guidelines for details.
When allowable costs exceed the current STRP limit, the excess cost may be partially or fully reimbursed by the employee's department. See Guidelines for details
If tuition was prepaid Stanford will reimburse the staff member directly. Proof of payment will be required for this reimbursement.

Non-Taxable Payments (child is claimed as dependent on tax return)
- Tuition payments are made directly to the eligible institution upon receipt of invoice from the institution
Taxable Payments (child is NOT claimed as dependent on tax return or employee is deceased)
- Upon receipt of proof of payment from the employee / student, the Program will reimburse for tuition payments toward up to four years of work required for a degree.
- Taxable TGP benefits for a child will not be paid over a period of more than 4 consecutive years

Maximum Amount Payable

(Current Year)

$800.00 for regular staff
$700.00 for employees who are covered by the SEIU Collective Bargaining Agreement

Effective FY13, $100.00 of STAP funds for employees covered by the SEIU Collective Bargaining Agreement (CBA) are reallocated for the Apprenticeship Program (see CBA for more information)

Reimbursement is based upon start date of course; and not the registration date.

$5,250.00 each fiscal year

Maximum of 12 quarters or 8 semesters of eligible attendance
Academic Year 2011 / 2012
- $10,012.50 per semester
- $ 6,675.00 per quarter